Privacy Policy

Privacy Policy

Optimized Rentals wants to ensure that your privacy is protected and this privacy policy relates how uses and protects any information provided to Optimized Rentals when you use this website. Any information you provide will only be used in accordance with this privacy statement.

This Privacy Policy governs the manner in which Optimized Rentals collects, uses, maintains and discloses information collected from users (each, a "User") of the http://www.optimizedrentals.com website ("Site"). This privacy policy applies to the Site and all products and services offered by Optimized Rentals.

Personal identification information

You may visit the Site and access certain Services without telling us who you are or revealing any information about yourself, including your e-mail address. Our web server, however, may collect information related to your visit to the Site or the Services, including the IP address and domain used to access the Site or the Services, the type and version of your browser, the website you came from to access the Site or the Services, the page you entered and exited at, any pages that are viewed by that IP address and what country you are from. We use this information to monitor the Site's and Services' performance (such as number of visits, average time spent per page, number of page views) and for our business purposes such as working to continually upgrade the Site and Services.

We may collect personal information from you, such as your name, e-mail address, postal address, phone number, drivers license iunformation, and credit card number, when you access some Services, including creating a user account, listing a property online, saving your preferences online, signing up for e-mail alerts, or contacting us with a question or concern. We maintain a record of your preferences and the Services you use and may combine this information with information about you that we acquire from our marketing partners, from unrelated third parties, and possibly from our other brands.

Security

To stop any unauthorized access or disclosure of your information, appropriate electronic, physical and managerial procedures have been implemented to protect the information we gather online and ensure its security.

We will collect personal identification information from Users only if they voluntarily submit such information to us. Users can always refuse to supply personally identification information, except that it may prevent them from engaging in certain Site related activities.

Non-personal identification information

We may collect non-personal identification information about Users whenever they interact with our Site. Non-personal identification information may include the browser name, the type of computer and technical information about Users means of connection to our Site, such as the operating system and the Internet service providers utilized and other similar information.

Web Browser Cookies

Our Site may use "cookies" to enhance User experience. User's web browser places cookies on their hard drive for record-keeping purposes and sometimes to track information about them. User may choose to set their web browser to refuse cookies, or to alert you when cookies are being sent. If they do so, note that some parts of the Site may not function properly.

How We Use Collected Information

Optimized Rentals collects and uses Users personal information for the following purposes:

• To improve customer service. Your information helps us to more effectively respond to your customer service requests and support needs.
• To personalize user experience. We may use information in the aggregate to understand how our Users as a group use the services and resources provided on our Site.
• To improve our Site. We continually strive to improve our website offerings based on the information and feedback we receive from you.
• To process transactions. We may use the information Users provide about themselves when placing an order only to provide service to that order. We do not share this information with outside parties except to the extent necessary to provide the service.
• To protect against error, fraud, theft and damage to our goods and property; and comply with applicable law or regulatory requirements.
• To validate your identity

We may also use your contact information to provide you with notifications regarding the Site or Services, such as any future amendments to this policy, and may disclose such information in response to a law enforcement agency or other public agency's lawful request or if we feel that such disclosure may prevent the instigation of a crime, facilitate an investigation related to public safety or protect the safety of a user using the Site or Services, protect the security or integrity of the Site and Services, or enable us to take precautions against liability.

Your personal information may be shared with our employees, contractors, consultants, affiliates and other parties who require such information to assist us with establishing, maintaining and managing our relationship with you or developing, operating and maintaining the Site and Services. Examples of third parties with whom we may share your personal information include our service providers who manage our customer information and perform services on our behalf, and other companies that we may collaborate with to offer or provide products, services, or promotions to our customers. In addition, your personal information may be disclosed or transferred to another party in the event of a change in ownership of, or a grant of a security interest in, all or a part of Optimized Rentals.

Drivers License or other identity documents will only be used to validate your identity and are not available to users

Further, your personal information may be disclosed:

• To comply with required by applicable law or regulatory requirements (ie: in response to a court order or a subpoena)
• To protect the rights and property of Optimized Rentals
• During emergency situations or where necessary to protect the safety of a person or group of persons;

You acknowledge and agree that access to and use of this Site and the Services is provided via the Internet and that your information, including personal information, may be transferred across national borders and stored or processed in any country in the world. We may collect, use or disclose your personal information without your knowledge or consent where we are permitted or required by applicable law or regulatory requirements to do so.

In addition, our third party service providers may provide certain information technology and data processing services to us from time to time so that we may operate our business, and as result, your personal information may be collected, used, processed, stored or disclosed in the United States of America.

How We Protect Your Information

We adopt appropriate data collection, storage and processing practices and security measures to protect against unauthorized access, alteration, disclosure or destruction of your personal information, username, password, transaction information and data stored on our Site. Sensitive and private data exchange between the Site and its Users happens over a SSL secured communication channel

Use of Email

From time to time we may e-mail important information to you regarding the Site or the Services, including for example, changes to our service offerings, e-mails advising you that your listing may be expiring shortly, and e-mails containing your forgotten password, emails that you have a new internal message from another party (Landlord or Tenant), that you have checklist items due, that your electronic signature has been requested.

In addition, where you request information from us, we may use the e-mail address that you provide to send you information about offers on products and services that we believe may be of interest to you. If you do not wish to receive such e-mails, you may opt out of receiving same by simply telling us when you give us your personal information or register with us. If you later change your mind, you may advise us at any time to indicate that you now wish to, or no longer wish to, receive these messages.

If you have asked us to put you on an e-mail mailing list to provide you with certain information on a regular basis, you may ask us to remove you from the list at any time (using the unsubscribe instructions provided with each e-mail and on the Site or Service where you signed up).

To comply with applicable laws, if you are using our services like ("Leases", "Checklists", "Listings") we are not able to disable email messages for these notifications or reminders.

Internal Messaging Service

You may message other users directly through the internal message service available on the Site. For the purpose of protecting our users from spam and offensive messages, our internal message delivery system may automatically alert us to any instance in which a user sends: (i) what we deem to be an unwarranted or otherwise inordinate amounts of messages; and (ii) an message containing profanity. You hereby consent that our e-mail delivery system may monitor all e-mails exchanged between users on the Site for the foregoing purpose. You acknowledge and agree that we have the right, but not the obligation, to review all such e-mails, and to decide whether to block their delivery to their intended recipient.

We may keep all copies of any internal message sent through the Site in accordance with our record retention policy, but in any event, no longer as is reasonably required for us to comply with all applicable laws.

Third Party Websites.

Users may find advertising or other content on our Site that link to the sites and services of our partners, suppliers, advertisers, sponsors, licensors and other third parties. We do not control the content or links that appear on these sites and are not responsible for the practices employed by websites linked to or from our Site. In addition, these sites or services, including their content and links, may be constantly changing. These sites and services may have their own privacy policies and customer service policies. Browsing and interaction on any other website, including websites which have a link to our Site, is subject to that website's own terms and policies.

Google AdSense

Some of the ads may be served by Google. Google's use of the DART cookie enables it to serve ads to Users based on their visit to our Site and other sites on the Internet. DART uses "non personally identifiable information" and does NOT track personal information about you, such as your name, email address, physical address, etc. You may opt out of the use of the DART cookie by visiting the Google ad and content network privacy policy at http://www.google.com/privacy_ads.html

Children's Privacy

Consistent with our obligations under various child privacy protection laws, we do not knowingly collect, use, disclose or store personal information of children under eighteen (18) years of age. Our Site is intended for a general audience and is not targeted to or intended for use by children.

If we receive actual knowledge that a person is under the age of eighteen (18) and has registered without the permission of his or her parent or guardian to use the Site, we will remove from our files all personally identifiable registration information about that individual.

Changes to This Privacy Policy

Optimized Rentals has the discretion to update this privacy policy at any time. When we do, revise the updated date at the bottom of this page. You acknowledge and agree that it is your responsibility to review this privacy policy periodically and become aware of modifications.

Your Acceptance of These Terms

By using this Site, you signify your acceptance of this policy and https://www.optimized.rentals/Terms. If you do not agree to this policy, please do not use our Site. Your continued use of the Site following the posting of changes to this policy will be deemed your acceptance of those changes.

Contacting Us

If you have any questions about this Privacy Policy, the practices of this site, or your dealings with this site, please contact us at:

Privacy Officer
Optimized Rentals
464 Bredin Drive
Winnipeg, Manitoba, R2K 1N6
Email: info@optimized.rentals

Revised - Jan 1, 2025