Tools That Replace Spreadsheets
Stop juggling spreadsheets, sticky notes, and email chains. Get a complete landlord platform that organizes your tenants, properties, applications, and maintenance in one professional system.
✓ No credit card required • ✓ Cancel anytime
Rent Payment Tracking & Management
Stop chasing late payments and manually updating spreadsheets. Set up rent schedules for each lease, acknowledge payments when received, automatically calculate late fees, and maintain a complete payment history for tax time. Track who's paid, who's late, and who's on time—all in one dashboard.
Real Landlord Scenario
"I used to spend 2 hours every month checking who paid rent and sending reminder texts. Now the system tracks everything automatically and sends reminders for me. I just check the dashboard for 5 minutes to see who's current and who needs follow-up." - Sarah M., 8 units
Rent Schedule Setup
Create payment schedules for each lease with rent amount, due dates, and payment frequency (monthly, bi-weekly, or weekly). Set grace periods and configure late fee policies (fixed, percentage, or daily).
Payment Acknowledgement
Acknowledge payments when received with payment date, amount, method (cash, check, transfer), and reference numbers. Track partial payments and maintain a complete record of all transactions.
Automated Late Fees
Configure late fee policies during schedule setup. Add late fees to overdue payments with automatic calculations based on your policy. Track late payment history to identify problematic tenants early.
Payment History & Reports
View complete payment history for each lease. Track payment status (pending, paid, late, partial, waived). Export payment data for tax reporting and identify trends in tenant payment behavior.
Quick Start Tip
After finalizing a lease, set up the rent schedule with your rent amount, payment frequency, and late fee policy. The system automatically generates payment records for the lease duration. As payments come in, acknowledge them with the date and method. Tenants see their payment history in their portal and get notifications when you acknowledge payments.
AI-Powered Tenant Management
Transform how you find and screen tenants. Share application links, get AI-powered insights on applications, and keep all tenant information organized in searchable profiles—no more hunting through emails or files.
AI Screening Assistant
Get objective insights on applications. AI analyzes responses, flags inconsistencies, and highlights key information so you can make faster, more informed decisions.
Shareable Application Links
Create custom application links for each property. Share via text, email, or social media. Applications come straight to your dashboard—organized and ready to review.
Real Landlord Scenario
"I posted my vacancy on Facebook with an application link. Within 24 hours I had 12 completed applications in my dashboard, all organized with AI ratings. I reviewed them on my phone during lunch and selected 3 to interview. The whole process took less than an hour vs. the days it used to take managing paper applications." - Michael T., 15 properties
Quick Start Tip
Create your first property listing and generate an application link. Set your screening criteria (income requirements, rental history, etc.) so the AI knows what to look for. Share the link in your next vacancy posting.
Maintenance Request Tracking
End the chaos of maintenance calls and texts. Tenants submit requests with photos directly through the portal. You track every request from submission to completion with timestamped updates that protect you from "you never fixed it" claims.
Real Landlord Scenario
"Before, I'd get maintenance texts at all hours. Now tenants submit requests through the app with photos. I can see exactly what's wrong, prioritize urgent issues, and assign my handyman—all without a single phone call. Plus, I have a complete record if there's ever a dispute." - Jennifer L., 12 units
Photo Documentation
Tenants attach photos to requests so you can see the problem before visiting. Build a visual record of every repair for insurance claims or security deposit disputes.
Complete Timeline
Every request is timestamped. Track when reported, when acknowledged, when fixed. Perfect for proving you responded promptly if a tenant ever claims neglect.
Quick Start Tip
Invite your tenants to the portal and show them how to submit maintenance requests. Set up email notifications so you're alerted immediately to urgent issues. Create response templates for common requests to save time.
Digital Document Management & Upload
Upload and store leases, inspection reports, photos, receipts, and notices in secure cloud storage. Organize documents by property or unit, share files with tenants securely, and find any document in seconds with tags and filters. Never dig through filing cabinets or email threads again. Perfect for tax time or legal situations.
Real Landlord Scenario
"My accountant asked for expense receipts from 8 months ago. In the past, I'd panic and spend hours searching. This time, I logged in, filtered by 'receipts' and the property name, and had everything emailed to her in 2 minutes. Game changer at tax time." - Robert K., 6 units
Easy Document Upload
Drag and drop or click to upload PDFs, images, Word docs, and Excel files. Supports all common file types. Add tags and descriptions for easy searching later.
Organized Storage
Keep private landlord documents separate from unit-specific files. Share lease documents with tenants through the portal. Everything organized and accessible from anywhere.
Secure & Backed Up
Bank-level encryption protects your documents. Automatic cloud backup means you'll never lose important files. Download anytime from any device.
Private Document Library
Store general landlord documents (insurance policies, tax records, vendor contracts) and unit-specific files (inspection photos, repair invoices, warranties) privately. Only you can access these.
Shared Lease Documents
Upload signed leases, addendums, notices, and other documents to share with tenants. Both parties can upload and access shared files, with full notifications when documents are added or updated.
Quick Start Tip
Start by uploading your current leases to the shared lease document area. Add unit photos and inspection reports to your private document library. Going forward, snap photos of receipts and upload them immediately with tags—it takes 30 seconds and saves hours at tax time.
Reporting & Analytics
Get instant reports on income, expenses, occupancy, and maintenance trends. Export data for your accountant or lender. Make data-driven decisions about rent increases, property improvements, or portfolio expansion.
Real Landlord Scenario
"I was considering raising rent but wasn't sure if my units were competitively priced. The vacancy rate report showed my average turnover was 30% lower than market average, meaning my rents were fair and my tenants were happy. I kept rates steady and maintained great tenants." - David P., 10 units
Income & Expense Reports
See monthly/yearly income vs. expenses by property. Track your actual ROI. Export to Excel or PDF for tax preparation or refinancing applications.
Occupancy & Vacancy Tracking
Monitor which units are occupied, vacant, or coming up for renewal. Track average days vacant to identify problem units and improve marketing.
Quick Start Tip
Run your first income/expense report to see current profitability. Set up monthly reports to be emailed automatically so you always know where you stand financially.
What's Coming Next
We're continuously building tools that save you more time and make landlording easier.
Automated Rent Collection
Accept credit cards, ACH transfers, and digital payments directly through the platform. Automatic payment reminders, late fee calculations, and instant deposit to your bank account.
Smart Lease Generation
Generate state-specific lease agreements in minutes. Fill in tenant and property details once, and the system auto-populates professional lease documents ready for e-signature.
Vendor Marketplace
Connect with vetted contractors, handymen, and property service providers in your area. Get quotes, schedule work, and pay vendors directly through the platform with built-in tracking.
Mobile App Launch
Manage your properties on the go with native iOS and Android apps. Get push notifications for urgent maintenance, review applications from your phone, and communicate with tenants anywhere.
Have a feature request? We listen to our landlords.
Share Your IdeasCommon Questions
Everything you need to know about getting started with Optimized Rentals.
What Landlords Are Saying
Real experiences from landlords who replaced spreadsheets with smart tools.
"I went from spending hours on spreadsheets to managing everything in minutes. The application tracking alone saved me countless hours. Best investment I've made for my rental business."
Sarah M.
Owner of 8 rental units
"The AI tenant screening is incredible. I can review 10 applications in the time it used to take me to read 1. And I'm making better decisions because the AI catches things I might have missed."
Michael T.
Portfolio of 15 properties
"As a first-time landlord, I was overwhelmed. This platform gave me structure and confidence. The maintenance tracking and document storage have been absolute lifesavers."
Jennifer L.
New landlord, 2 units
Read more success stories and landlord tips:
Visit Our BlogReady to Replace Your Spreadsheets?
Start your 14-day free trial today. No credit card required. Cancel anytime. Join hundreds of landlords who've already made the switch.
Start Free Trial See Us In The NewsQuestions? Read our FAQ or contact us.