Tenant screening file
Stop screening tenants from scattered screenshots.
A credit check is not a rental history. Start a structured screening file for each applicant so you can collect consistent facts, verify references, document your decision, and begin building a usable rental record.
What it is
A screening file is the landlord's decision record.
It gives landlords a repeatable process before the keys are handed over.
Applicant details
Collect the same core information from every applicant instead of comparing messy messages.
Application link
Send one link from your listing, email, or social replies and let applicants enter themselves.
Reference workflow
Keep previous-landlord contacts, notes, follow-ups, and concerns connected to the applicant.
Rental-history context
Search or add factual rental records as the network grows, including legal decisions and verified reference routes.
Why structure matters
Compare applicant information with clearer, more consistent context.
A screening file organizes what was submitted, what was checked, and what informed the decision.
Create a landlord account and open the screening workflow for your next applicant or listing.
Invite applicants, organize references, document notes, and keep the decision trail together.
If the applicant becomes your tenant, continue building the rental record with leases, condition reports, rent records and maintenance history.
Related resources
Use a better screening checklist
Connect the screening file product to practical checklists, reference routes, rental history, and fair notes.
Review what belongs in the file before handing over keys.
Tenant screening in CanadaPlace the file inside a consistent national screening workflow.
How evidence support worksUnderstand claim-specific support signals, private source documents, and third-party confirmation.
Landlord reference templateAsk better reference questions and record factual answers.
Fair screeningKeep decision notes factual, relevant, and privacy-aware.
Better screening context
Use credit checks as one signal, not the whole decision.
Optimized Rentals is built for the missing layer: how the rental actually went, what was documented, and whether the applicant's history is supported by facts.